Return or destroy shared education records within 60 days of the agreement's end¶

Strategy · All strategies
Evidence · no claims cited

Description¶

The agreement sets a concrete retention limit: the receiving party must return, destroy, or obliterate all education records obtained under the agreement not later than 60 days after the earlier of the end of the Term, completion of the research or services, or a written destruction request from the disclosing party. Anonymized data may be retained only with written consent, and de-identified data use survives termination for FERPA-permitted purposes such as research and development. This gives education agencies an enforceable end-of-life rule for shared student data.

Design Implications¶

Context¶

Requirements¶

• Destruction must occur within the printed 60-day window; retention of anonymized data requires written consent of the disclosing party.

Constraints¶

• The term may be amended only by a written agreement complying with 20 U.S.C. 1232g and 34 C.F.R. Part 99; the disclosing party may terminate access to records without advance notice to protect PII security.

Target Learners¶

• K-12 students whose education records are shared

Target Learning Goals¶

• Limiting retention of identifiable student data to the period needed for authorized services and research

Related Strategies¶

• Mask small table cells (fewer than five students) when publishing study data

Examples¶

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Key Sources¶

• Lastinger Center for Learning, University of Florida. (2024). Guidance and Agreement for Data harmony, Responsibility, Retention, and Sharing (GADRRS). https://creativecommons.org/licenses/by-nd/4.0/